How to Do a Webinar with HubSpot and Zoom – You might also like

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You can disable renaming. This prevents people from renaming themselves as a way to hide their identity.

This can be enabled or disabled from the security button. There are many cases where you would want participants to rename themselves. Renaming can be used to add information such as pronouns, group name, or affiliation.

This is a great way to control who is speaking. If you are allowing people to talk using this function along with raise hand works well.

In a webinar only host, cohost s , and panelists can have video on. While the best scenario is to keep disruptive persons out of your meeting to begin with, if your meeting is being disrupted, there are things you can do to minimize the disruption. A participant could be saying something or simply making noise.

You can mute one person or everyone in the meeting. You can also prevent users from unmuting themselves. A participant could have something offensive in their webcam video or in their virtual background.

You can:. While someone is sharing, this button is at the top of the screen. Click it to stop the share. This tutorial shows you how to prevent people you have removed from meetings from reentering:.

Your Account:. Academic Affairs. About Us. High Profile Meeting and Webinar Recommendations Zoom Recommendations Record for review later Turn off local recording for participants Note: remote users may simply record their screens using any of a variety of tools anyway.

Turn off annotations User settings To enable annotation for your own use: Sign in to the Zoom web portal. In the navigation panel, click Settings. Webinar Differences A webinar is great for having a panel and informational broadcasts. Types of Participants in Webinars There are 3 types of users in webinars.

Chat The chat settings in a meeting are no chat, chat to host, chat to everyone publicly, chat to everyone publicly and privately. Participant Video in Meetings Participants by default can have their camera on or off. Breakout Rooms Meetings have breakout rooms.

Share screen In meetings the host can, allow or not, participants to share screen. Registration You can require registration in both meetings and webinar. Notification sends an email to the host when someone registers. Recording You can always decide to record your meeting. Security Settings and Considerations Security is very important, but some settings can limit what you can and cannot do in a meeting. Pre-meeting security Decide how you will be sharing your link.

Turn off annotations In a meeting you can turn off annotations only after the sharing has started, this can expose the meeting to potential disruptions.

Password Protection A password can be set protect your meeting. Lock Meeting In Meeting You can lock a meeting, if anyone loses connection they cannot rejoin. Waiting Room In Meeting, Meeting Creation The waiting room is a good measure that puts participants in a waiting room. Renaming In Meeting You can disable renaming. Turn off participant video In Meeting In a webinar only host, cohost s , and panelists can have video on. See chat settings above.

Things You Can Do During a Meeting While the best scenario is to keep disruptive persons out of your meeting to begin with, if your meeting is being disrupted, there are things you can do to minimize the disruption. You can, for instance, opt to either automatically add registrants as attendees or review each registrant in Zoom before manually adding them. The latter option is particularly helpful if your webinar is intended for a certain group of people.

Manually adding attendees to a webinar can also provide an extra layer of security to prevent Zoombombing attempts from unwanted guests. You can ask attendees to provide certain information when they register for your webinar, such as their job title, the name of their company, the number of employees, or their address.

The best part is that you can require attendees to answer these registration questions in order to sign up for your webinar. You can even collect registration fees through PayPal once people sign up for your webinar. When attendees complete a signup form through Zoom, they will be redirected to PayPal and pay the registration fee before receiving information to join your webinar.

Like the registration questions provided by Zoom, you can require attendees to answer any of these questions before they can sign up for your webinar. The popup window that appears will include an invitation template that you can copy, paste into an email, and send to prospective attendees. When prospective attendees click on the invitation link, they will see a simple registration form that lists all of the questions you want to ask.

If you want something more than a simple form, try creating a registration form with Jotform. Since webinars often include a lot of panelists and attendees, you may need some help to ensure everything runs smoothly.

Designating someone as a co-host for a webinar enables a colleague to take over your administrative duties so you can facilitate discussions or take care of other pressing matters behind the scenes.

Co-hosts and hosts share many of the same permission controls. Specific actions that only hosts can carry out include. Scroll through the list of options under the Meeting tab, and use the toggle switch beside the Co-host option to enable this feature.

You can, however, invite someone to be a panelist and then appoint them as a co-host during your webinar. In the dropdown menu that appears below the icon, select Make Co-Host from the list of available options. To ensure everyone gets the practice they need, you must enable the practice session option when you schedule a webinar. The practice session option is in the Schedule a Webinar menu under the Webinar Options section.

When you want to start a practice session, all you need to do is start a webinar before its scheduled date and time. Since practice sessions are closed to attendees, ensure that all of your intended panelists and alternative hosts receive the correct invitations. Only webinar hosts or predesignated alternative hosts can launch a practice session.

Zoom has quickly emerged as the video conferencing app of choice for its broad appeal and robust features that enable webinar organizers to maintain control over their online gatherings.

Once attendees fill out your branded, professional-looking form, their registration information will flow straight into your Zoom account. See how both software solutions can work together and create a frictionless workflow that broadens your reach in the virtual space. How to use Zoom: A comprehensive Zoom tutorial. Zoom for nonprofits: Guidelines for getting started.

Google Meet vs Zoom: How to pick the best videoconferencing platform. How to add Zoom to Google Calendar. How to charge for online Zoom classes. How to host a virtual holiday party for remote teams. How to prevent Zoombombing. How to sell tickets for your Zoom theater. How to do breakout rooms in Zoom. Collecting payments for webinars on Zoom. Zoom Webinar vs Meeting. Optimize your content to drive traffic, build brand awareness, and boost leads through search.

Build bridges and knock down silos with simple and painless CRM integrations and migrations. Ensure a smooth and successful transition from an alternative solution to HubSpot. Inbound and paid media strategy increased contacts by 68 percent from Q1 to Q2. By Jessica Vionas-Singer. I am a huge fan of GTW, and given its native integration with HubSpot, it is always my first choice for webinar technology.

However, if budget is an issue, my recommendation would be Zoom. If you have multiple Zoom accounts at your company, your internal Zoom administrator will need to assign the webinar plan to the person setting up the webinar probably you. See this article. Now that the one-time setup is taken care of, you can complete these final steps to sync your specific webinar data:.

Enter the title of your webinar, the date and time, and timezone. I usually enable a Practice Session here. Now you have a couple of choices to make: Do you want to manually approve registrations as they come in? Or do you want to require people to register and receive their own unique URL to join the webinar?

This option gives you better data in terms of audience engagement, polling info, and so on, and is typically what marketers use. It will not allow you to practice the day before. Before you leave Zoom, write down or copy the Webinar ID under the calendar buttons at the top:. Then create your landing page and thank you page in HubSpot as you would any other offer.

Publish the landing page and thank you page, and then go to workflows in HubSpot. The enrollment criteria is when someone fills out the registration form on the landing page you just created. If you want the confirmation email to come from HubSpot so it can have your branding and not Zoom, you need to also create that. Learn how to do this here. Pro tip: It’s easier and less set-up to have the confirmation emails come from Zoom instead of HubSpot, and the Zoom emails have calendar invites, which HubSpot does not support.

However, the Zoom emails do not have your branding, so that’s the drawback. Practically, this means that the unique join link only works if you only have one webinar going on at a time. If you are promoting two webinars at once, I recommend using the Zoom emails and not HubSpot or not requiring registration to attend. Pro tip: I have seen the API not work on just a couple of contacts out of nearly 1, registrations so that the unique join code field is blank. If this makes you nervous, use the Zoom emails.

Please contact us ASAP. Publish your follow-up email.

 
 

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Zoom allows you to pick some security settings ahead of time when be problematic in a large meeting as there is nobody in the session. Finalize settings and open registration. Set up relevant co-hosts. Hold practice sessions. Classes, seminars, conferences, and.

 

How to host a webinar on Zoom | The Jotform Blog

 
And you can indicate whether attendees can access the webinar by phone and if they can see you and any panelists when they enter the virtual event. High Profile Meeting and Webinar Recommendations Zoom Recommendations Record for review later Turn off local recording for participants Note: remote users may simply record their screens using any of a variety of tools anyway.

 
 

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