Securing a Zoom Meeting – Old Dominion University
Zoom is available to anyone with a valid Northwestern NetID, and its use is intended for the purpose of conducting University-related activities.
To get an account and begin using it immediately, visit the Zoom login page and how to link a zoom meeting in canvas – none: in with your NetID and password.
An account is provisioned automatically upon first login. It supports HD videoconferencing, screen sharing, breakout rooms, and real-time video sharing.
Live chat is available during meetings, and meetings can be recorded. Zoom encrypts all presentation content and telephone audio.
Zoom узнать больше здесь with Canvasthe University’s Learning Management System, allowing instructors to conduct audio, video, and content sharing conferencing within нажмите для продолжения Canvas courses. Student study groups can virtually meet over Zoom, allowing flexibility when coordinating schedules.
To sign up for a Zoom user account, visit the Zoom login and click the Log In button. Accounts перейти на страницу provisioned automatically after first login. The first time you log in, schedule, or connect to a Zoom meeting using a computer you will need to download the Zoom desktop application. The person scheduling the meeting will receive an automated email from Zoom Network with connection details including a URL to access the meeting. This email can be forwarded to meeting participants or added to a meeting invitation in Outlook.
How do I schedule a Zoom meeting? Zoom offers optional settings to increase the privacy of your meetings and recordings. Using these settings is recommended if you are discussing any sensitive or confidential information in your meetings. How do I set privacy for Zoom meetings and recordingsand how do I protect against and respond to “Zoombombing? There are two ways to attend a Zoom meeting. You can use the link included in the meeting email invitation or enter a Meeting ID after logging into your Zoom account.
A Zoom account is not required to attend a meeting. How do I attend a Увидеть больше meeting? Northwestern instructors can access Zoom in their Canvas courses. Zoom user how to link a zoom meeting in canvas – none: and how-to videos can be found in the Canvas Learning Center. Zoom has features to support online events of various sizes with varying degrees of interactivity. For highly interactive events where здесь participants will share video and audio, a regular Zoom meeting with attention given to certain settings might be best.
Northwestern IT has secured licenses for webinars with up to participants. One license for up to 1, participants is available on a first-come-first-served basis. To request a webinar license at no cost, please fill out the Zoom Webinar Request Form at least one week in advance of the event. Webinar licenses can typically be applied to your account within two business days after submission of the request form. Departments can also purchase webinar licenses for exclusive use.
Visit the IT Knowledge Base to learn more about Zoom webinars, how to request a license, and pricing. Due to extensive use of Zoom and the high volume of meetings being recorded to Zoom’s cloud, measures are needed to stay within contracted Zoom cloud storage limits.
How to link a zoom meeting in canvas – none: Zoom cloud recordings will be transferred to the Zoom Trash, as outlined in the following Retention Schedule. Zoom cloud storage is a finite resource and users should be mindful when deciding which meetings to record in the cloud. To help preserve storage space, users are encouraged to record only those meetings that are for university business and to be mindful that storage is limited when choosing to record a meeting to Zoom’s cloud.
Northwestern IT has created the following video series to provide the University community with guidance for protecting meetings against “Zoombombing. The security of University information is of the utmost importance to Northwestern IT and closely managed.
Software that is purchased and systems contracted to use externally undergo a two-part review process:. The parties in the review process and contracting how to link a zoom meeting in canvas – none: include staff in the Northwestern Information Technology information security and contracts offices and the Office of General Counsel.
Zoom integrates with Panopto allowing meetings that have приведу ссылку recorded in Zoom to be automatically uploaded to an active account in Panopto.
This integration provides a single location for all of your video content, and allows for the meetings to be transcribed, highlighted, and categorized for better search results. Feinberg and Kellogg users : Automatic upload of Zoom recordings to the Kellogg or Feinberg Panopto instance is unavailable at this time. Users must manually download their recordings and upload them to their respective Panopto instance.
Zoom planned outages will take place as scheduled by the vendor. Planned outages will be announced as soon as we receive notification from Zoom. Zoom unplanned or emergency outages will be announced and posted on the places listed above as soon as possible. Learn more.
– How to link a zoom meeting in canvas – none:
Checking this box allows you to choose whether to record the meeting to the cloud or to your own computer. Recommend setting is In the cloud. Alternative hosts [web only] : You can choose certain other users to be your co-hosts and they will have the ability to take on some management tasks in the Zoom meeting. Joining a Meeting If you have received a meeting invitation with a web link in it, simply click the link to join the meeting via your web browser.
Hosting a Meeting To start a meeting that you scheduled, open your Zoom Meetings app and click the Start button next to the meeting as displayed on your meeting schedule. You may also log in to Zoom at the Pitt Zoom Videoconferencing landing page , and click on the name of the meeting you want to start and then click the Start this Meeting button.
Once you have entered your meeting room, you will find the following controls along the bottom of your screen:. Note that Hosts, Co-hosts and Participants all have slightly different controls at their disposal. In order to facilitate the free exchange of ideas during lectures, if a faculty member intends to record their lecture with student participation, they must advise the students, via e-mail and at the beginning of the lecture, that the lecture, including their participation, is being recorded.
The landing page shows information on upcoming and previous meetings. Click the Zoom link from the course menu. If you do not see the Zoom link, use your Course Settings to enable the link from the Navigation tab. Fill out the fields to select the meeting settings. Click Save at the bottom of the form to save your settings. This level of encryption has been vetted through ODU’s security review process and has been approved for use in ODU’s academic and business setting.
The Zoom client converts Windows networking UNC paths into a clickable link in chat messages, which can be used to collect credentials, if another meeting participant clicks on the link. However, when you follow the meeting recommendations above,the likelihood that a malicious actor will participate in a meeting and provide a text with a crafted UNC path is very low.
Zoom released a fix for the UNC link issue on April 1, and has dedicated all development efforts to privacy and security concerns.
Zoom is identifying and addressing vulnerabilites with each new software release. Update your personal device to the latest version of Zoom at zoom. While most email providers are exempt from this feature, Zoom has treated the email addresses of some smaller email providers as if they all belong to the same company, which means they are able to view the account information of others who use the same email provider. This does not impact large enterprise domains such as Google, Yahoo, Microsoft, etc.
It’s very rare that you would run into this issue, but you can request a domain be blacklisted through Zoom’s support page. Digital rights advocacy group Access Now has published an open letter to Zoom calling on the video conferencing company to release a transparency report. Zoom has updated the way they notify users when their information has been requested or provided to government authorities, or exposed by breach, misuse, or abuse.
Computing is at the core of the modern education and Old Dominion University offers students a vast array of powerful computing resources. By default, the meeting topic is the title of your course.
Enter date and time and duration. By default, your local time zone is selected. To schedule all your class sessions for the quarter, select the Recurring meeting checkbox. This feature is also useful for setting up online office hours.
Continue configuring your meeting settings. Registration Enabling registration requires participants to register with their e-mail, name, other questions, and custom questions. Security Require meeting password : If you are using Zoom to teach classes or hold office hours, you are unlikely to need a password and can leave this option unchecked. Enable join before host : By selecting this option, you allow participants to join the meeting without you or before you join.
Select this option if you want to give students an opportunity to chat or compare notes before the session begins. Turning on this setting prevents unauthorized users from gaining access to class sessions held in Zoom.
Video Host : Choose if you would like the host video on or off when initially joining the meeting. Either way, the host you or another teacher in your course will have the option to start or stop their video after joining the call.
Either way, the participants will have the option to start or stop their video after joining the call. Meeting Options Mute participants on entry : By selecting this option, participants joining the meeting before the host will be muted when they first join. Participants can unmute themselves after joining the meeting. We recommend selecting this option to reduce the background noise as people join the session.
You can admit attendees one by one or hold all attendees in the Waiting Room and admit them all at once. Record the meeting automatically : Select this option if you want the meeting to be automatically recorded. We recommend recording to the cloud instead of your local computer if you want the recording to be freely available to students.
See Record class session in this guide for more information about recording class sessions. Enable additional data center regions for this meeting: This option is not critical to normal Zoom meeting functionality.
Click here to learn more about this setting. Alternative hosts This field is automatically populated when Teaching Assistants and co-instructors listed in your Canvas course go to the Zoom Canvas page.
Breakout rooms setting in the Zoom web portal Scheduling a meeting in the Zoom app in Canvas is designed for convenience; not all Zoom meeting settings are available in the Zoom app in Canvas.
Open a meeting from the Canvas calendar After you setting meeting options and clicking Save, the meeting will appear on your Canvas calendar. To prevent importing the Zoom meeting calendar events when copying over course content, please see the FAQs When you click the event, a link appears that you can click to open Zoom and join the class session.
Start a class session To start a class session, go to your Canvas course. Next, check to make sure that your microphone and camera are on. Interact with students in Zoom If you are looking to have interactive virtual class sessions, please consider using the following features to interact with students during your Zoom meetings: In-Meeting Chat Text-based, In-Meeting Chat gives students a chance to pose questions or share thoughts without competing for the chance to speak out loud during the meeting.
Nonverbal Feedback and Meeting Reactions Students have the ability to provide nonverbal feedback or react during a meeting by clicking on Reactions from their Zoom meeting panel. Polls Polling can be used to check for understanding and encourage engagement. To hold online office hours using Zoom, you will want to do two things: Schedule recurring meetings Turn on the Zoom Waiting Room Record class sessions and store in the cloud If you want to record your class sessions, when scheduling the meeting, under Meeting Options , select Record Meeting Automatically.
Student Privacy Remember to protect student privacy when recording. Change sharing permissions on recordings By default, anyone who has a link to the recording can view it. Help students learn with Zoom You can ensure an optimal classroom experience by taking time to set expectations and help students get comfortable meeting in Zoom. If this will be the first time they have used Zoom, encourage students to go to the meeting URL in advance of the class start time.
They will need a few minutes to download Zoom software before they can enter the Zoom meeting. Make sure that students know how to attend class in Zoom; they will click the meeting URL that you share with them. Remind students to use the Canvas calendar or the Zoom app in Canvas to access the link to the meeting.
You can think of it as your physical classroom, which is always there. Once created, Canvas will automatically send an announcement with a link to the Zoom Conferencing page in your course. Additionally, you may consider editing the announcement or creating a new announcement to specify when your Zoom Meeting will take place. Scheduled meetings with a specified date, time, and duration will be available to use right away, and will remain available for 30 days after the scheduled date.
This will create a recurring meeting, which is available to use right away with no defined start or end date. You can think of it as your physical office. Simply ask your students to join your Zoom Office Hours during a given pre-arranged appointment time. For example, if you put an Announcement in your Canvas site that every Tuesday and Thursday you will have Zoom Office Hours between pm — pm, your students will know that they can stop by your Office Hours Zoom meeting during this time and you will be there.
The Waiting Room feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit students one-by-one or hold all them all in the waiting room and admit them all at once.
Instructors : It is recommend you start your meeting using the Zoom Desktop App on your computer.